By law, we are required to hold the current Australian Immunisation Registry Status certificate for each enrolled primary school student. No other documents are acceptable based on the legislation, including immunisation certificates from other countries. 

The College also requires immunisation certificates for all students entering Year 7 and above to ensure outbreaks of diseases can be managed. In the case of an outbreak, any student for whom we do not hold an Australian Immunisation Registry Status certificate showing that they have been immunised will be excluded in line with public health guidelines. 

Additionally, the health centre must be provided with complete medical details for each child, along with emergency contact and GP details. The procedures for this is outlined below, and should take approximately 10 minutes to complete, including the upload of the required documents (immunisation status certificate and condition management plan, where relevant). 

Providing immunisation status certificates

To upload your child’s current immunisation status certificate please follow the instructions below. 

1. Download the AIR certificate using this link - How get immunisation history statement - Medicare online
2. Log in to Parent Lounge and select Enrolled Student Details on the top menu bar
3. Scroll down the menu and select Medical Details
4. Select Australian Immunisation Register
5. Click the +New button/Update
6. Choose file and upload the immunisation history statement 
7. In the box 'Statement /form as at date: Add the date this form was last updated (on the top of the immunisation history statement). All other fields in this immunisation tab are for office use only
8. Click submit changes.

NB: If there are any additional comments, for example exemption for medical reasons, then please note that in the Details field before submitting the data;  no other exemption is allowed. 

Providing / updating general, medical and GP details

• Follow step 2 above 
• Select General Medical Details 
• Click on Update to complete all the fields in this section.  NB: it is not a legal requirement to provide ambulance subscription or Medicare numbers at enrolment.
• The GP practice / name is added via  select Medical Practitioners, +New button.

Providing / updating information on medical and dietary conditions  

• Follow steps 2 to 5 outlined above to complete information on any medical condition. 
• Step 6 will allow you to select a medical or dietary condition(including allergy, anaphylaxis, sensitivity or preference) from the pre-populated drop down list. 
• Continue from Step 7 onward, including document uploads if necessary as Step 11, such as a condition  management plan.(mandatory for any of anaphylaxis, diabetes, asthma, epilepsy)  

Providing / updating emergency contact information via Parent Lounge

To execute our duty of care for all students, and to meet legislative requirements, the College needs to hold the contact details of emergency contacts for each student in case parents cannot be reached in an emergency situation.

Emergency contact (Same):  any person who is to be notified of an emergency involving the child if the parent./guardian of the child cannot be immediately contacted 

Primary aged children attending Out of School Hours Care will also be required to submit information via a separate systems. This will only need to be done once, in the lead up to registering for the first time.